All Articles

All Collection Articles

Collection Categories

View Article

Delete Article

TroveStar Blog

Title: How to Create Your Personal Inventory Using TroveStar Reference Data

Collection: N Scale Model Trains
Category: Database How-To
Publication Date:
Last Modification Date: 2018-07-27
UPDATE: We continue to make it easier for folks to use the Personal Inventory functionality on TroveStar. Our most recent changes now make it easier for folks to edit/manage their Inventory. For instance, folks can now upload their own picture (of a weathered boxcar, for example) of an item instead of using the stock image from the TroveStar database.

How to Create Your Personal Inventory Using TroveStar Reference Data

Using TroveStar's 'collection tracking' system to create a personal inventory (based on the various Collections on TroveStar) and to keep track of your collection is easy and fast.

PLEASE NOTE: In order to access the Inventory functionality on TroveStar, you must do two things.

FIRST: create a TroveStar account.
SECOND: request permission to access the collection that interests you.

Creating an account is free, easy and fast. Please click here to learn how to create one.

To grab a permit for the Collection that interests you, please follow this link.

Once you have completed these two steps, you can now create your own personal inventory.

How to create an inventory

  1. Go to the Collection Manager page at this link:

  2. On the Collection Manager page you can Add a new Train Inventory and see the list of Public Collections (inventories that fellow TroveStar users have chosen to make public).

  3. Please click on the Add a new Train Inventory button, which will take you to the page below.

  4. In my case, to create my own inventory, I will type 'JennaTrainStuff' into the box that says "type name here". Please make sure to NOT include the “<” or “>” symbols.

  5. Hit “Enter”

  6. You will now see your new Inventory on the Collection Manager page under the My Collections heading.

How to populate your new inventory

  1. To poplulate your Inventory, simply click the "Add Stuff" button.

  2. This will take you to the N- Scale Database landing page (the N-Scale Model Trains Database is by far the most popular database on TroveStar with close to 52,000 items (currrent count as of late May 2018) and roughly 200 personal inventories.)

    On the N- Scale Model Trains Database landing page, you can search the database and see if the item you want to add to your inventory exists in the database.

    Using reference data from TroveStar is by far the easiest way to add items to your inventory. There are other ways but not as simple.

  3. If you are interested in a different database other than n-scale, simply find the Collection you are interested in from the Collections table of contents on the home page of TroveStar and go to that landing page.

  4. On the n-scale database landing page, I use the search function (I type in "pods") on that page to find the item(s) in my personal collection.

  5. Below are the search results for "pods"
  6. I locate my specific item in the search results and go to that page.

  7. On my Pods page (below), there is a button below the image of the item that says 'Add to Active Inventory.'

  8. (There will now be a new button on every individual item page to allow you to add items to 'My Collection'. This feature also adds a new column to all the checklist pages called 'Have,' which shows you whether you own the item already or not.)

  9. If you select this button, it prompts you for a price (In this case, it populates the price field with a suggestion of $12.29).

    You may enter "$0.00" if you like. However, if you are using this for insurance purposes, you should instead take a guess as to a fair value for the item.

    Sometimes TroveStar will make a guess for you if it can find market information on the target item. You will see in this case historical pricing data that says: "19 of these sold for an average price of $12.29". It also includes information on current offerings: "At least one of these are for sale right now with a price of: $12.95."

By default, ONLY you can see your inventory.

Here is a screen shot of my Inventory so far.

How to print your inventory

You can print your inventory by clicking on Switch to Printer-Friendly Mode and
then use your browser menu (all the way to the right) to print.

How to edit your inventory

Since we originally posted this blog, we have made it easier to edit (manage) your Inventory.
Using the Collection menu, go to My Collections.
On the My Collections page, you can do the following:
  1. View your entire collection. Hit the View button.
  2. Edit your entire collection. Hit the Edit button.
  3. Delete your entire Collection. Just hit the delete button.
  4. Add items to your entire Collection. Just hit the Add Stuff button.

When you hit the Edit button, you will be able to edit BOTH general (Edit Train Inventory Properties) and item-specific information about your (in my case where it says JennaTrainStuff Contents). Please see screen shot below.

You can edit general information about your ENTIRE inventory.
  1. Name of Inventory
  2. Is the Inventory Public
  3. Type of Inventory
  4. Image (upload an image OR paste in an image url in the blank box)
    If you want to delete your image, you can simply select all the text in the Image box and delete that information.
  5. Collection Description

Make the changes you want and hit the Submit Changes button.

To edit information (Image, Description, Item, Notes, Quantity, Cost, Value, Subtotal) about individual items in your collection, go the the Manage column and hit the Edit button (please see screenshot above).

Here you will be able to change the following:
  1. Quantity
  2. Current Value
  3. Purchase Price
  4. User Image (this is especially useful if you have customized your item in any way) and you want to override the picture from the TroveStar database and
  5. Notes (about that particular item, such as weathered)

Make the changes you want and them hit the Update button.

Want to make your inventory public so other people can see your awesome collection of model trains? Go to this page, find your collection, and push the "edit" link in the fourth column next to it. You will see an option "Inventory is Public." Change this to "Yes" and then push the "Submit Changes" button. Voila! Everybody can now share the awesomeness.

This blog has been updated since its original posting thanks to feedback from TroveStar users (affiliated with N Scale Enthusiast and We appreciate comments from Jon (NSE) and believe we have made it easier for folks to create an Inventory on TroveStar. Thanks Jon! Because of feedback from Charles on, George (keeper of and coding master for TroveStar) has now made it possible for folks to add "notes" that describe weathering or other model attributes/conditions to their inventory items. Thanks Charles! Adding this functionality was on George's "To Do" list and Charles' feedback helped push it to the top. And thanks to feedback from John (also from, we have updated the instructions section of the blog to make it crystal clear that folks need a TroveStar account and a Collection permit in order to access Inventory functionality on the website. Thanks John!

We love getting feedback from TroveStar users. Please let us know what you think about this Inventory functionality. Email

Click Here for all Articles on N Scale Model Trains

The copyright for this article is held by the author.
Display rights were granted to: TroveStar LLC